Submit winning bids

Bid in hours

not weeks.

Agents draft every proposal from your firm's own knowledge, matched to each requirement, so your experts win the bid instead of writing it.

more tenders

>0%

More relevant tenders found vs. legacy providers

full coverage

0%

Coverage of the EU public procurement market

Earlier applications

1-5 days

Earlier than legacy providers, on average

more tenders

>0%

More relevant tenders found vs. legacy providers

full coverage

0%

Coverage of the EU public procurement market

Earlier applications

1-5 days

Earlier than legacy providers, on average

more tenders

>0%

More relevant tenders found vs. legacy providers

full coverage

0%

Coverage of the EU public procurement market

Earlier applications

1-5 days

Earlier than legacy providers, on average

Submit proposals

you'd be proud to win on.

The best bid teams don't choose between speed and quality — they get both, because their work is grounded in real expertise and freed from manual busywork.

Structured response automation

Form Filler. RFIs, RFQs, forms done.

Let Form Filler complete your forms, RFIs and RFQs. It fills them from your authoritative data and flags anything that requires human judgment.

Human-in-the-loop checkpoints

Agents stop and ask when a field is genuinely ambiguous or credible information missing.

Authoritative data sources

Company master data, certifications, and financials pulled automatically and cited to the source.

Hundreds of cells, one pass

All forms and templates filled end-to-end in one run — not field by field

Anlage 02

Eigenerklärung zur Eignung

Vergabe-Nr. ZR3-16120-2026

Name des Bieters

Helvetia Systems GmbH

Anschrift

Maximilianstraße 14, 80539 München

3.  USt-Identifikationsnummer

DE 287 451 932

4.  Rechtsform

GmbH

5.  Mitarbeiterzahl

240

6.  Jahresumsatz 2025

48.200.000 €

7.  Nachweise zur Informationssicherheit (§ 5.4 LB)

ISO/IEC 27001:2022 (Zertifikat-Nr. 12-007-984, gültig bis 14.08.2027); BSI C5:2020

8.  Ausschlussgründe nach §§ 123, 124 GWB liegen vor?

Ja

Nein

8.  Referenzen vergleichbarer Leistungen (letzte 60 Monate, § 6.3 LB)

14 Rahmenverträge im öffentlichen Sektor, Gesamtvolumen 62.000.000 €; u.a. Bundesrechnungshof (2024, 8,4 Mio. €), Bundesnetzagentur (2023, 5,1 Mio. €)

Form Filler

Company profile

Name, address, VAT, headcount

4 Fields

Financials 2025

Annual revenue

1 Field

Certificates

ISO 27001, BSI C5

1 Field

Past references

14 wins · €62M total

1 Field

Compliance record

§§ 123, 124 GWB clear

1 Field

1.2

1.2

Sub-Chapter

Sub-Chapter

Meridian Healthcare Group's ambition to accelerate cloud adoption represents a pivotal moment in your digital transformation journey. Having successfully partnered with leading healthcare organizations through complex cloud migrations, we understand both the strategic opportunity and the operational challenges you face.


Our approach is built on a fundamental principle: healthcare cloud migration requires healthcare-specific expertise. With over 8 years of dedicated healthcare IT experience and a team of 12 HIPAA-certified cloud architects, we bring deep domain knowledge that translates directly into reduced risk and faster time-to-value.


We recognize that your previous migration experience may have highlighted the importance of choosing the right partner. Our track record speaks to our commitment: we achieved zero downtime during the Regional Medical Center's 2.5 petabyte migration, completing the 18-month project on schedule and within budget.


This proposal outlines a phased migration approach designed specifically for healthcare environments, ensuring continuous compliance with HIPAA and state regulations while minimizing disruption to your clinical operations.

Meridian Healthcare Group's ambition to accelerate cloud adoption represents a pivotal moment in your digital transformation journey. Having successfully partnered with leading healthcare organizations through complex cloud migrations, we understand both the strategic opportunity and the operational challenges you face.


Our approach is built on a fundamental principle: healthcare cloud migration requires healthcare-specific expertise. With over 8 years of dedicated healthcare IT experience and a team of 12 HIPAA-certified cloud architects, we bring deep domain knowledge that translates directly into reduced risk and faster time-to-value.


We recognize that your previous migration experience may have highlighted the importance of choosing the right partner. Our track record speaks to our commitment: we achieved zero downtime during the Regional Medical Center's 2.5 petabyte migration, completing the 18-month project on schedule and within budget.


This proposal outlines a phased migration approach designed specifically for healthcare environments, ensuring continuous compliance with HIPAA and state regulations while minimizing disruption to your clinical operations.

Tender Requirements

Tender Requirements

Submit Project Timeline

Submit Project Timeline

Provide a detailed timeline outlining the key milestones and deadlines.

Provide a detailed timeline outlining the key milestones and deadlines.

Section

Section

1

1

Planning

Planning

Outline Budget Allocation

Outline Budget Allocation

Detail the budget breakdown for various project phases and activities.

Detail the budget breakdown for various project phases and activities.

Section

Section

2

2

Finance

Finance

Define Success Metrics

Define Success Metrics

Identify the key performance indicators that will measure project success.

Identify the key performance indicators that will measure project success.

Section

Section

3

3

Evaluation

Evaluation

Risk Management Strategy

Risk Management Strategy

Present a plan for identifying and mitigating potential project risks.

Present a plan for identifying and mitigating potential project risks.

Risks

Risks

4

4

Management

Management

Proposal writing

Writer. Your bid, drafted to win.

Writer maps the requirements and assessment criteria, plans the response with you, and drafts the proposal using your firm's knowledge with every fact traced back to a source.

Storyline-first

Agents propose a response plan against the requirements and evaluation criteria, then draft it.

Grounded in your knowledge

Every statement cites the fact it came from.

Reviewable and versioned

Track changes, accept or reject suggestions, and lock approved sections.

Matchers. The right fit for every spec.

Tenders demand specific project experience, products or employee qualifications. Matchers parse those requirements and surface the strongest options and the gaps you need to cover.

Project lead

PMP-zertifiziert, mind. 8 Jahre Erfahrung

ISO 27001 Lead

Lead Auditor Zertifikat verpflichtend

Senior Architect

TOGAF, mind. 10 Jahre Praxis

German-speaking PM

Sprachniveau Deutsch C2, muttersprachlich

HR Matcher

MS

Markus Schäfer

12 yrs · PMP

AK

Anja Kowalski

9 yrs · ISO LA

JV

Jens Vogel

11 yrs · TOGAF

Gap to cover

No DE native PM

01

HR Profile Matcher reads the required qualifications, certifications, and experience, then ranks your team — surfacing top candidates and flagging gaps.

02

Reference Matcher scans your full project history against the tender's reference requirements and surfaces the ones most likely to score.

03

Hardware Matcher cross-references your catalogue and your suppliers' against the tender's specs to build a compliant, competitive product list.

Project lead

PMP-zertifiziert, mind. 8 Jahre Erfahrung

ISO 27001 Lead

Lead Auditor Zertifikat verpflichtend

Senior Architect

TOGAF, mind. 10 Jahre Praxis

German-speaking PM

Sprachniveau Deutsch C2, muttersprachlich

HR Matcher

MS

Markus Schäfer

12 yrs · PMP

AK

Anja Kowalski

9 yrs · ISO LA

JV

Jens Vogel

11 yrs · TOGAF

Gap to cover

No DE native PM

01

HR Profile Matcher reads the required qualifications, certifications, and experience, then ranks your team — surfacing top candidates and flagging gaps.

02

Reference Matcher scans your full project history against the tender's reference requirements and surfaces the ones most likely to score.

03

Hardware Matcher cross-references your catalogue and your suppliers' against the tender's specs to build a compliant, competitive product list.

Pricing & cost models

Calculator. Price to win, price to deliver.

Build the price model for the Federal IT Framework

Worked for 1m 18s

Scenario analysis completed

Cost model built from the tender's pricing matrix (§ 8). Three scenarios ready to compare — base, aggressive, and senior-led delivery.

scenario

Build the price model for the Federal IT Framework

Base

€ 4.82M

22%

Aggressive

€ 4.41M

18%

Senior-led

€ 5.18M

26%

Federal IT Framework · Pricing

Nr.

Criteria

Quantity

Unit

8.2

Design phase

2

€ 2,300

8.3

Development & implementation

3

€ 3,600

8.4

Testing & QA

1

€ 850

8.5

User training

2

€ 1,500

8.6

Deployment

1

€ 1,000

8.7

Maintenance & support

12

€ 12,000

8.8

Documentation

1

€ 700

8.9

Feedback & iteration

2

€ 1,800

8.10

Final review

1

€ 900

8.11

Project closure

1

€ 500

Forgent handles tender-specific pricing, supplier inputs, and margin scenarios and keeps the numbers in lockstep with your offering.

Tender-specific pricing

Automatically built from the tender's price matrix.

Scenario modelling

Margin, discount, and resource/product mix in real time.

Single source of truth

Numbers in the proposal stay synced with your offering.

WHY TEAMS CHOOSE FORGENT

Bid teams win more with Forgent. Every time.

"The Finder helps us discover the right tenders without having to dig deep into CPV codes and keywords. And the Evaluator saves us many hours of work through standardized checklists. We enjoy working with Forgent because the team is very close to real world practice and prioritizes features that are critical for compliance and day to day procurement."

Vasco Steltenkamp

Managing Director Public Sector, P3 Group

"Tender management is a central growth lever for us, and Forgent is the operational enabler that makes this possible at our scale in the first place. We can rely on the fact that no relevant tender is overlooked, that every requirement is addressed properly, and that our concepts maintain a consistently high quality level."

Nico Thomas Gollnick

Chief Commercial Officer

WHY TEAMS CHOOSE FORGENT

Bid teams win more with Forgent. Every time.

"The Finder helps us discover the right tenders without having to dig deep into CPV codes and keywords. And the Evaluator saves us many hours of work through standardized checklists. We enjoy working with Forgent because the team is very close to real world practice and prioritizes features that are critical for compliance and day to day procurement."

Vasco Steltenkamp

Managing Director Public Sector, P3 Group

"Tender management is a central growth lever for us, and Forgent is the operational enabler that makes this possible at our scale in the first place. We can rely on the fact that no relevant tender is overlooked, that every requirement is addressed properly, and that our concepts maintain a consistently high quality level."

Nico Thomas Gollnick

Chief Commercial Officer

WHY TEAMS CHOOSE FORGENT

Bid teams win more with Forgent. Every time.

"The Finder helps us discover the right tenders without having to dig deep into CPV codes and keywords. And the Evaluator saves us many hours of work through standardized checklists. We enjoy working with Forgent because the team is very close to real world practice and prioritizes features that are critical for compliance and day to day procurement."

Vasco Steltenkamp

Managing Director Public Sector, P3 Group

"Tender management is a central growth lever for us, and Forgent is the operational enabler that makes this possible at our scale in the first place. We can rely on the fact that no relevant tender is overlooked, that every requirement is addressed properly, and that our concepts maintain a consistently high quality level."

Nico Thomas Gollnick

Chief Commercial Officer

FAQ

Find answers

What products does Forgent offer?

Forgent brings the whole tender lifecycle into one platform through four capabilities. Discover finds the tenders matched to your firm and ranks them by how well they fit your business. Apply pre-fills forms, matches references and CVs, and drafts proposals grounded in your own knowledge and mapped to each requirement. Manage runs the bid in the background, tracking every section, owner, supplier, and deadline. And Agents tie it all together: you set the goal, and they run each step on their own, pausing only when a decision is yours to make.

Who is Forgent built for?
How much time can Forgent actually save my bid team?
Is my bid data secure with Forgent?
How do I get started with Forgent?

FAQ

Find answers

What products does Forgent offer?

Forgent brings the whole tender lifecycle into one platform through four capabilities. Discover finds the tenders matched to your firm and ranks them by how well they fit your business. Apply pre-fills forms, matches references and CVs, and drafts proposals grounded in your own knowledge and mapped to each requirement. Manage runs the bid in the background, tracking every section, owner, supplier, and deadline. And Agents tie it all together: you set the goal, and they run each step on their own, pausing only when a decision is yours to make.

Who is Forgent built for?
How much time can Forgent actually save my bid team?
Is my bid data secure with Forgent?
How do I get started with Forgent?

FAQ

Find answers

What products does Forgent offer?

Forgent brings the whole tender lifecycle into one platform through four capabilities. Discover finds the tenders matched to your firm and ranks them by how well they fit your business. Apply pre-fills forms, matches references and CVs, and drafts proposals grounded in your own knowledge and mapped to each requirement. Manage runs the bid in the background, tracking every section, owner, supplier, and deadline. And Agents tie it all together: you set the goal, and they run each step on their own, pausing only when a decision is yours to make.

Who is Forgent built for?
How much time can Forgent actually save my bid team?
Is my bid data secure with Forgent?
How do I get started with Forgent?

Faster decisions. Higher win rates.

Turn tender management

into your next growth lever.

Your team knows how to win bids.

See how Forgent lets them win more of them.

Faster decisions. Higher win rates.

Turn tender management

into your next growth lever.

Your team knows how to win bids.

See how Forgent lets them win more of them.

Faster decisions. Higher win rates.

Turn tender management

into your next growth lever.

Your team knows how to win bids.

See how Forgent lets them win more of them.